These Terms and Conditions form part of, and are supplemented by, the Regulations published by the Governing Board of QAICL (Certification Authority) which encompass all certification activities in addition to those of this particular scheme. A copy of the full Regulations can be downloaded from the QAICL website at www.qaicl.co.uk/wp-content/uploads/2016/02/Scheme-Regulations.pdf
1.0 Registration 1.1 Registration under the QAICL Certification Scheme (Packaging) will be conditional on meeting the latest requirements of the "BRC Global Standard for Packaging & Packaging Materials” as published by the British Retail Consortium.
1.2 Registration will be maintained by:
a) Continuing to meet the requirements of the BRC Standard as verified by regular evaluation visits. The frequency of such visits will be based on the period specified by the associated Evaluation Protocol contained within the relevant standard. The nominal starting date for the calculation of Evaluation frequency shall be taken from the date of the Evaluation immediately preceding registration.
b) Every effort will be made to arrange a date which is mutually convenient; however the dates must be within the 28 day period allocated to the company after their initial audit, and in accordance with the Standard Protocol. The Company will be required to make available such personnel and documentation that will facilitate this visit.
c) Payment of fees due under the Scheme will normally be in advance of the audit visit, but may under the discretion of the Certification Body be payable in arrears. However, the Certification Body shall not issue a certificate or report until the Fee has been paid.
d) The fees include a BRC administration fee, which is collected and paid to the BRC on behalf of the client. This fee entitles you to be registered on the BRC Directory, and the BRC will send more information to you once your company is approved. The fee is set by the BRC, and may change, but notice will be given by QAICL should this happen.
1.3 By returning this application form, companies are entering into a contract with the certification body and the BRC in accordance with the requirements of ISO 17065. The terms of this contract are detailed below:
a) Copies of audit reports, audit results, and certificates shall be supplied to the BRC and the Accreditation Body in the agreed format for the BRC Global Standard used. Any document used in relation to the audit shall be made available to the BRC on request. Such documents would be copies of original documents, and will be treated as confidential.
b) It is a condition of undertaking an audit using a BRC scheme that the Assessor may be accompanied by other personnel for training, assessment or calibration purposes. This activity may include: i) Training of new Assessors by the certification body ii) Routine Certification Body shadow audit programme iii) Witness audits by Accreditation Bodies iv) Witness audits by BRC
c) The BRC reserves the right to conduct its own audit or visit to a site once certificated, in response to complaints or as part of the routine BRC compliance activity to ensure the integrity of the Global Standards schemes. Such visits may be announced or unannounced.
d) The BRC may contact the site directly in relation to its certification status, or feedback on Certification Body performance, or investigation into reported issues.
e) An audit may be cancelled or times adjusted if false declarations are made with regards the number of employees, site size, or number of shifts. These will be checked by the auditor at the opening meeting.
2.0 Benefits 2.1 Registration will entitle the Company to display the Certification Body Scheme Logo on stationery and promotional material. The Logo should not depart substantially from the dimensions of the sample supplied, and if other than Black on White is used to reproduce the image, the colour scheme should also be similar to that of the sample. The Logo must always be used in conjunction with the unique Company Registration Number which shall be displayed in characters of not less than 8pts.
3.0 Termination of Registration 3.1 Failure to comply with the Scheme requirements may result in the suspension or withdrawal of certification at the discretion of the Governing Board.
3.2 The Registered Company may resign from the Scheme at any time having given prior notice in writing of its wish to be removed from the Register of Approved Companies.
3.3 If the Company is removed from the Register, for whatever reason, its certificate becomes invalid and must be immediately returned to the Certifying Authority. The Company will not be entitled claim continuing Registration after the date of removal from the Register. All use of the Scheme Logo must also cease from this date
4.0 Limitation of Liability 4.1 QA International Certification Limited (QAICL) undertakes to provide certification services relating to both management systems and product manufacture. Such certification is applied for by the customer against QAICL, National and/or International Standards. Compliance to such standards is evaluated on the basis of a sample audit, to guidelines published under ISO 17065, ISO 17021, and such other standards as may be administered for the purposes of accreditation including related guidance and codes of practice. When non compliance against a Standard is found and reported by a QAICL authorised assessor, the customer is required to propose a suitable corrective action. QAICL will not be involved in providing advice relating to the remedy of non-compliance and the customer undertakes not to seek such advice of a QAICL assessor. The holding of a QAICL certificate of registration does not relieve the customer of its legal liabilities in the provision of its own products and services. Should QAICL be deemed not to have interpreted a Standard or assessment results correctly, then the liability of QAICL and/or their agents in the event of any claim arising from a customer or third party, will be limited to the amount of the Certification fees charged to the customer.